The telephone system that you use for your virtual workspace is a lifeline to your suppliers, customers and the entire world. Even today, with the vast array of technology available, the telephone is one of the easiest and most efficient ways to communicate within your business, as well as beyond the business’s walls. The business phone system you choose needs to match the needs and demands of daily operations. If the wrong system is selected, it can have serious operational and financial repercussions. In order to select the right phone system you will have to look and plan ahead, just like you would you do when selecting furniture or office space.
Evaluate Your Virtual Workspace Staffing Plan
The first step in selecting the right phone system for your business is to determine your staffing plan. Determine the number of staff members who will need a phone three years from the date of purchase. While a simple two-line phone that is available at any mass merchandiser can easily accommodate four or five staff members, if you have plans to hire more people, this will not be an acceptable solution. In this situation, you will need a more sophisticated phone system, designed for multiple users.
Select Phone Features That Fit Your Virtual Workspace
You have to decide how the phone system will be operated. Will you have a receptionist or will your callers use an automated menu to reach the desired person Also, do you need call forwarding or call conferencing capabilities? Is voice mail for each staff member needed?
Evaluate Your Business’s Geographic Locations
If your business operates from a number of different solutions, then you will have much different business phone needs than if you operate from one single office. If you have multiple physical locations then your phone system will have to have expensive hardware for each one. Additionally, if your locations are different sizes, then you may have to purchase a different system for each office.
Selecting a telephone system is just as important as getting the right virtual workspace. Call on the team at Business Workspaces to get the workspace you need.
Searching for an office space rental in Sarasota, FL?
The telephone system that you use for your virtual workspace is a lifeline to your suppliers, customers and the entire world. Even today, with the vast array of technology available, the telephone is one of the easiest and most efficient ways to communicate within your business, as well as beyond the business’s walls. The business phone system you choose needs to match the needs and demands of daily operations. If the wrong system is selected, it can have serious operational and financial repercussions. In order to select the right phone system you will have to look and plan ahead, just like you would you do when selecting furniture or office space.
Evaluate Your Virtual Workspace Staffing Plan
The first step in selecting the right phone system for your business is to determine your staffing plan. Determine the number of staff members who will need a phone three years from the date of purchase. While a simple two line phone that is available at any mass merchandiser can easily accommodate four or five staff members, if you have plans to hire more people, this will not be an acceptable solution. In this situation you will need a more sophisticated phone system, designed for multiple users.
Select Phone Features That Fit Your Virtual Workspace
You have to decide how the phone system will be operated. Will you have a receptionist or will your callers use an automated menu to reach the desired person Also, do you need call forwarding or call conferencing capabilities? Is voice mail for each staff member needed?
Evaluate Your Business’s Geographic Locations
If your business operates from a number of different solutions, then you will have much different business phone needs than if you operate from one single office. If you have multiple physical locations then your phone system will have to have expensive hardware for each one. Additionally, if your locations are different sizes, then you may have to purchase a different system for each office.
Selecting a telephone system is just as important as getting the right virtual workspace. Call on the team at Business Workspaces to get the workspace you need.
Searching for an office space rental in Sarasota, FL?
